Tender Details
This project is funded by the EU's NaturAfrica programme for biodiversity and livelihoods in Africa, which was launched in 2021 to support large-scale, inter-regional conservation approaches focused on the Key Landscapes for Conservation and Development (KLCD). The project focusses on the Karamoja and Turkana transboundary meta-landscape and is implemented by the Northern Rangelands Trust (NRT) of Kenya, working in partnership with the Uganda Conservation Foundation (UCF), the Uganda Wildlife Authority (UWA) and the National Forest Authority (NFA) of Uganda.
Scope of Work
Uganda Conservation Foundation invites proposals for a framework contract for the provision of vehicle hire services, for a duration of one year, renewable. The services are divided into two lots:
Lot 1: City Service (Kampala)
Lot 2: Up-country, Off-road and Tour Service
The service provider will be required to demonstrate the organisation's capability to deploy suitable vehicles on a need basis, with fleet size, categories and vehicle pictures with registration. They must provide trained, experienced and disciplined drivers, as well as standby rescue/recovery service during deployment. They must also track mileage and journey approvals before, during and at the end of each deployment, and may partner with or subcontract reputable, experienced transport operators.
The service provider must also set out their process, timelines and documentation for each phase of delivery: reservation, booking, pick-up, mileage tracking, and reporting, approval and invoicing.
On pricing, bidders must provide base rates, including the vehicle hire rate per day excluding fuel. Fuel will be charged per existing market rates per km. Prices must remain valid for a minimum of 12 months.
Eligibility Criteria
Bidders must submit the following documents:
Legal documents
Certificate of Incorporation (copy)
Memorandum & Articles of Association (copy)
Power of Attorney for the signatory
Tax clearance certificate (original)
Administrative documents
5. Company profile, including organogram
6. CVs of key personnel
7. Reference letters/certificates of performance from at least three (3) previous clients
Proposals must be submitted in two separate folders, TECHNICAL and FINANCIAL, to procurement@ugandacf.org. Clearly indicate the Reference No. as the email subject.